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Payroll Specialist at Redhorse - REMOTE JOB, Full-Time



Full Job Description

About the Organization

Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what’s right, what’s smart, and what works.

The Payroll Specialist will perform administrative functions related to processing the corporate payroll on a bi-weekly basis to include account reconciliations, timesheet collection and processing, garnishments, deductions, leave processing and employee record updates. As needed, the role provides general back-up to support other department needs.

Duties and Responsibilities include, but are not limited to:

  • Performs payroll accounting and administrative duties to support the Payroll Department.

  • Processes biweekly payroll of all employees in multi-state environment.

  • Processes of off cycle paychecks, including terminations, pay adjustments, etc.

  • Processes of payroll and personnel transactions including new hires, changes in status, leaves, and separations and maintaining system accordingly.

  • Sets up subcontractor employee login to the timekeeping system.

  • Serves as primary point of contact for subcontractor employees as it relates to timesheets.

  • Processes garnishments.

  • Reconciles payroll and benefit accounts.

  • Processes payroll transactions by uploading HSA (Health Savings Accounts), FSA (Flexible Spending Accounts) and commuter/parking benefits, as well as Worker’s Compensation premiums for each payroll.

  • Processes and reconciles leave accounts and accrual.

  • Creates and distributes Service Contract Act Fringe Benefit calculations and statements.

  • Researches, analyzes, and resolves payroll-related problems or questions.

  • Acts as backup for Timesheet Administrator.

  • Responds to employee inquiries regarding timesheets, payroll, deductions, taxes, etc.

  • Perform other tasks as assigned.

Minimum Basic Requirements for Skills, Education, Experience, and Credentials:

  • Bachelor’s Degree in Accounting, Finance, Business, or related field and a minimum of 3 years of relevant professional work experience with multi state payroll processing, or a High School Diploma with a minimum of 10 years of relevant professional work experience with multistate payroll processing

  • Experience with UKG (UltiPro) software is a plus.

  • Experience with Deltek Costpoint or other large accounting software ERP systems is a plus.

  • Experience with Federal Defense and contracting industry a plus.

  • Must provide customer service to each employee and provider in the organization. Day to day contact with Senior Management, Directors, Supervisors and Staff is expected.

  • Ability to maintain confidentiality and to exercise discretion and professionalism with sensitive information.

  • Ability to thrive in a fast-paced ever-changing environment while successfully managing the day-to-day responsibilities of the role and department.

  • Ability to plan, execute and deliver on projects in a timely manner, with the added ability to multi-task on varying projects and initiatives.

  • Willing to take initiative and work independently when needed as well as successfully and effectively work with a team to meet department and corporate objectives.

  • Demonstrated capacity to work with a variety of workstyles and personalities with a focus on high professional standards, strong follow-up, and successful project execution.

  • Must have innovative management, project management and strategic planning capabilities to effect change.

  • Proficient computer skills, including experience with MS Office software suite.

  • Problem solvingthe individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

  • Interpersonal Skillsthe individual maintains confidentiality, remains open to others’ ideas, and exhibits willingness to try new things.

  • Oral communicationthe individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts meetings.

  • Written Communicationthe individual edits work for spelling and grammar, presents numerical data effectively and able read and interpret written information.

  • Planning/organizingthe individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

  • Attention to Detailthe individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

  • Adaptabilitythe individual adapts to changes in the work environment, manages competing demands and able deal with frequent change, delays, or unexpected events.

  • Dependabilitythe individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

  • Must be able to successfully pass a pre-employment background investigation.

  • Uphold the Redhorse values of respect, creativity, transparency, integrity, a growth mindset, and common sense.

Executive Order Requirement:

While currently on HOLD, Redhorse recognizes that we may need to comply with Executive Order 14042 which requires Federal Contractors to ensure all U.S. new hires be fully vaccinated for COVID-19. As required by the Executive Order, Redhorse will work in coordination with applicable contract agencies to consider requests for Reasonable Accommodations.

Redhorse Corporation shall, in its discretion, modify or adjust the position to meet Redhorse’s changing needs.

This job description is not a contract and may be adjusted as deemed appropriate in Redhorse’s sole discretion.



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